What would it be like for each employee in your company to be responsible for their own timekeeping, and for the Human Resources department to have access to all the information in real time? Streamlining these processes will save you time and help you get an overview of your organization.
The perfect workflow between employees – HR managers – administrators and payroll
Unfortunately, in many companies the timekeeping process is difficult and based on paper sheets, which go through too many hands until they reach the payroll software.
In such cases, the work of the HR staff is always difficult. They are often asked questions about the number of available leave days, the number of days worked in the previous month, whether or not the timekeeping results in overtime, and so on. All this through different channels: phone call, e-mail, verbal, so that communication becomes ineffective and tiring.
The ideal workflow would look like this:
- Those in charge are planning the work schedule for the next month;
- The employee clocks-in to work every day;
- Each employee, together with the leader, ensures that they add their leave requests or any other events (work-from-home, delegation, etc.) to the application;
- The HR staff checks all these requests, and after approval they automatically go to the timesheet;
- The administrator can easily check how the employees worked according to the clock-ins and how their work was planned, at the end of the month;
- The timesheet can be sent to the payroll software with a single click.
With the iFlow application, you will be able to implement this workflow, where all information is updated in real time and can be accessed from anywhere. The major benefit of a clear step-by-step process is that you eliminate inefficient communication channels, but most importantly, you will completely get rid of errors.
How do employees become responsible in iFlow?
In the iFlow Time & Attendance application, your employees will have access to two key features:
- Recording of working time – whether it is registered with the help of an RFID card or directly from the application, they have the obligation to ensure that when they arrive or leave work they have registered this thing. If they do not do this, they will be written down as absent in iFlow.
- Self-service for employees – rest day leave requests, special leave or any other requests are recorded in the software, and managers receive automatic email notifications when new requests have been added. Their responsibilities when submitting a request become very easy to fulfill:
- Adding the request on time
- Avoid overlapping leave days with other colleagues
- Verify the information in the request
- Track the request to see if it has been approved or no
With this method, the timekeeping process becomes transparent and efficient. The employee has access and control over information about their attendance at work, and leaders can easily monitor their staff.
Your business can become more efficient today
IFlow is an easy-to-use online software that can be customized for any industry. Once your employees are directly involved in the timekeeping process, they become more responsible and understand the importance of following planning and announcing holidays in a timely manner.
The first step to an effective timekeeping process is scheduling a demo meeting with an iFlow specialist. Use this link to schedule a conference in which you will learn the functionality of the application and receive advice on your business.
