what is employee timekeeping? The operation by which the attendance of employees at the workplace is recorded is called timekeeping. This is not only necessary but even mandatory, according to the law. Of course, timekeeping has multiple ramifications, from actually recording attendance, keeping track of staff, registering leave requests, appointments, delegations and more, and preparing reports based on them, to be sent to the payment software.
What does a timesheet contain?
The timesheet must contain the following information:
- Employee’s name
- Pay period
- Date worked
- Day worked
- Hours worked
- Total workweek hours.
To make it more comprehensive, you can also add information such:
- The number of working days in a month;
- The number of paid rest days;
- The number of unmotivated absences;
- The number of medical leave days of every employee;
- The number of overtime hours performed by each employee;
- The number of hours that each employee must work each day;
- Records of days off for special events (marriage, childbirth, death of a close relative, etc.)
Timekeeping is customized according to the specifics of the company
Not all companies are the same, and the same goes for timekeeping. Employees have different work schedules, so depending on the specifics of the company, the reporting system is individualized. E.g:
- Employees working in a fixed location work according to planning, and reports are drawn up accordingly.
- Employees who work from home set their own work schedule, and the time report is based on their real attendance.
- Mobile workers need to be monitored according to the location they work in, based on planning.
- Intervention companies work on projects, so the timekeeping report must also include the projects and subprojects related to each trip.
- Employees of transportation companies use delegations and timekeeping on locations, so personalized reports are needed for these requirements.
* The iFlow Time & Attendance application meets the expectations of any company, offering security and flexibility in recording and verifying data. This helps Human Resources managers streamline employee monitoring through ingenious timing methods and a smart reporting system.
Timekeeping consumes a lot of valuable time
The HR departments of large companies, with an extensive number of employees, make a great effort to draw up the timekeeping report, especially those that use outdated methods. Can you imagine what it would be like for an employee in a multinational company to write down the time of entry and exit every day with a pen? What about someone else who would transfer this data to Excel files for payroll reports? The time allotted for these operations must be reduced, and here comes the importance of using dedicated software to take over these tasks.
* Create an account and try the free iFlow Time & Attendance app.
