In iFlow, you can create two types of events:

• Time interval event

• Date interval event

How do I create a time interval event?

• Access “Settings” from the main menu

• Click on “Event types”

• Click on “Add new event type”

• Select the “Time interval” at the “Event type” section

• Write the name 

• Write a description (optional)

• Select a color (click on the black square and select)

• Check the “Needs request reason” box (if you wish to see a reason why the employees are adding this event)

• Check the “Needs approval” box (if you wish to approve/reject this type of event)

• Check the “Appears in the timesheet report“ box

•  Fill in the symbol of the event

• Check the “Exclude from Totals in the timesheet report” box (if you wish to exclude the hours of this event from the timesheet report)

• Choose a document that will generate automatically for this type of event

• Click on “Add”

Note! The hours registered on this event will appear in the Timesheet in the “from which” column and will not be calculated in the “Total”.

How do I create a date interval event?

• Access “Settings” from the main menu

• Click on “Event types”

• Click on “Add new event type”

• Select the “Date interval” at the “Event type” section

• Write the name 

• Write a description (optional)

• Select a color (click on the black square and select)

• Check the “Needs request reason” box (if you wish to see a reason why the employees are adding this event)

• Check the “Needs approval” box (if you wish to approve/reject this type of event)

• Check the “Appears in the timesheet report” box (if you want it to appear)

• Select a “Timesheet report symbol” (if you checked the Appears in the timesheet report box)

• Check the “Exclude from Totals in the timesheet report” box (if you want it to not be calculated in the Timesheet report, this is good for Paid leaves)

• Check the “Show in monthly attendance report” box (if you want the symbol of this event to show on the days it is happening)

• Check the “Receives food coupons” box (if you want the employee to receive food coupons on the days he has this event added)

• Choose a shift from the “Automatically set work schedule” header*

• Choose a document that will generate automatically for this type of event

• Click on “Add”

* At the “Automatically set work schedule” header you can select the predefined shift or a shift that you created

** This feature helps the companies that use the check-in/out feature. Now they don’t need to add a work schedule during events, for them to appear in reports

***This feature is optional for all types of events.

How do I edit an event?

• Access “Settings” from the main menu

• Click on “Event types”

• Click on “Edit” for the event that you want to change

• Do the changes you want

• Click “Save”

Note! The only element that you can’t edit is the type of event (time or date interval).

How do I deactivate/delete an event?

• Access “Settings” from the main menu

• Click on “Event types”

• Click on the blue button for the event that you want to deactivate (next to edit)

• Click “Disable”

After it is deactivated, an event will appear in the “Disabled event types” list.

How do I reactivate a deactivated/deleted event?

• Access “Settings” from the main menu

• Click on “Event types”

• Click on “Disabled event types”

• Click on the green check button for the event that you want to reactivate (next to edit)

• Click “Enable”

Keywords: type of events, event types, create events, edit events, delete events