In the iFlow app, you will find a set of instruments that can help you. We are still adding new features to the app, so this list is growing with time. Right now in the app, you can find:

• Updating the paid leave days for all the employees at the same time

• Changelog

Updating the paid leave days for all the employees at the same time

Before you had to add the paid leave days manually for each employee. Now you can do it for all the employees at the same time.

You can find this tool in the main menu “Settings”-> select “Tools”. You will see a section in which you can add the number of days for all the employees.

Note! This number of days will be added automatically to the active employees, which don’t have paid leave days allocated for that year. If the employee already has a number of paid leave days, the app will not double them. Also, if you have an employee whose contract expired and you forgot to inactivate that user, the app will not allocate them paid leave days because their employment contract is expired.

Changelog

You can see who changed what in different areas of the app. You will be able to see the name of the user that did the changes, the date and what are the modifications they made.

Where can you see the changelog at this moment?

In the employee’s profile

The changelog is present in 3 areas of the employee’s profile:

In the Paid leave days section – here you can see what paid leave was deleted and by who

In the editing mode of Paid leave days – here you can see when was a paid leave added, when was it edited, what was changed and by whom

In the settings of an employee’s profile – here you can see all the modifications made to the personal data of the employees, account settings, permissions.

Notifications in iFlow

There are 4 types of notifications in the app. You will receive notifications for:

• Expired employment contracts
• Birthdays
• Requests for permissions to edit events
• New invoices issued

These notifications appear to users:

• The admin receives all the notifications
• The team leader and the employee will receive notifications for: expired employment contract, birthdays and permissions to edit events

You can find the notifications by clicking on the bell symbol from the up right corner, next to your avatar.

Request for information

This feature was developed to help you fill in the personal information of your employees. By sending a link to your employees, they can fill in all the data personally.

You can obtain this link from the Employees menu:

• ”Employees” from the main menu
• Check the box for the employees to whom you want to send the link
• Click on “Request information”
• Copy the generated link and send it to the employee

You can obtain this link also from the employee’s profile, all you need to do is access his profile and click on “Request information” from the menu on the left.

User note

This note is displayed on the Work schedule panel under the name of each employee. You can use it to note their shift or any other details that can help you.

You will need to complete the information for this note in each employee’s profile. (Access profile – Settings – scroll down – complete the field – click Update information)

Another way to complete this field is by using the import/update file.

Keywords: history log, change log, archive, notifications, alerts, information request